Multi-Answer Jobs

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Overview

Multi-Answer Jobs allow you to upload an Excel file containing multiple questions and automatically generate AI answers for them. Perfect for bulk question processing, testing answer quality, and managing large-scale Q&A generation.

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What Multi-Answer Jobs Enable

Multi-Answer Jobs enable you to:

• Process multiple questions at once from Excel spreadsheets
• Generate answers in multiple columns with different instructions per column
• Track job progress in real-time as answers are generated
• Export results for further use or analysis

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Getting Started

When you first access Multi-Answer Jobs, you’ll see an empty state. Click “Create a Job” to begin.

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Creating a Multi-Answer Job

The job creation process consists of five configuration steps, followed by validation and job creation.

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Step 1: Upload Excel File

Upload your Excel file (.xlsx format). Click “Select File” to choose your document containing the questions you want to process.

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Step 2: Select Sheet

If your Excel file contains multiple sheets, select which sheet contains the questions you want to process.

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Step 3: Select Header Row

Click on the row that contains your column headers. Typically row 1, but you can select any row with column labels.

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Step 4: Select Question Column

Click on the column header (e.g., column A) to designate it as the question column. All rows below the header row will be processed as questions.

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Step 5: Select Answer Columns

Select one or more columns where generated answers should be placed. You can select multiple columns to generate different answer variations for each question.

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Step 6: Configure Answer Instructions

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Column-Specific Instructions (Optional)

Each answer column can have custom instructions.

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General Instruction (Optional)

Provide general instructions that apply to all answers across all columns for consistent tone, style, or context.

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Filter by Sources/Labels (Optional)

Configure filters to limit which data sources or labels should be used when generating answers.

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Step 7: Ignore Rows

Mark specific rows to be ignored during processing. Useful for skipping test questions, examples, or invalid entries. Instructions: Click or drag on ROWS to mark them as ignored. The job summary shows how many rows have been ignored, and these rows will be excluded from processing.

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Validation

Before creating the job, Gurubase automatically validates your configuration. You can also manually trigger it by clicking “Validate”. The validation shows:

• Total Questions: Number of questions that will be processed (excluding ignored rows)
• Answers to Generate: Total number of answers (questions × answer columns)
• Answers to Skip: If answer columns are filled for some rows, they will be skipped.
• Answer Column Breakdown: Shows how many answers will be generated per column

Green progress bars indicate all planned answers are ready. Once validation is successful, click “Create Job” to start processing.

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Managing Ongoing Jobs

Jobs that are currently processing appear in the jobs table.

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List

View all processing jobs with their status, progress percentage, total rows, and creation details. Click “View Details” to see more information.

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Details

Monitor job progress with:

• Progress Bar: Visual indicator showing completion percentage
• Summary Cards: Total questions, processed count, failed count, and remaining count
• Configuration: Sheet, header row, question column, answer columns, and instructions
• Rows Table: Status, question preview, trust score, and links to view full details

Use the search field to find specific questions within the job.

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Managing Finished Jobs

Completed jobs show “COMPLETED” status and allow you to review results and download them.

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List

View all completed jobs with their status, 100% progress, and completion details. Use the download icon to export results.

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Details

Review completed jobs with:

• Download Result: Export the Excel file with generated answers
• Summary Cards: Total questions, processed count, failed count (if any)
• Results Table: Complete list of processed questions with status, trust scores, and links to view full answers

Use the search functionality to find specific questions within completed jobs.

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Next Steps