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Documentation Index

Fetch the complete documentation index at: https://docs.gurubase.ai/llms.txt

Use this file to discover all available pages before exploring further.

Control who can access and modify your Guru by adding team members and managing their roles.

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Roles Overview

RolePermissions
OwnerFull control: manage settings, data sources, team members, and delete Guru
MemberAccess and modify Guru content and data sources (full admin panel access)
End UserAsk questions only. Cannot access admin panel (Settings, Actions, Secrets, Integrations, Analytics, Team, etc.)
The End User role is controlled via the built-in End Users group. Add a team member to the End Users group to restrict them to question-asking only. See End Users Group below.

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Gurubase Cloud

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View Team Members

Team Management
View all team members with their names, emails, and roles (Owner or Member).

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Add a Team Member

Add Team Member
1

Open Team Settings

Go to your Guru’s settings and click the Team tab.
2

Add Member

Click + Add Team Member and enter the email address.
3

Confirm

The user must already have a Gurubase account to be added.

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End Users Group

Every Guru comes with a built-in End Users group. Team members added to this group can only ask questions through the chat interface. They cannot access the admin panel (Settings, Integrations, Actions, Secrets, Analytics, Team, Triage, MCP, or Multi-Answer Jobs). This is useful when you need to add users to a private Guru for Q&A access without giving them admin privileges. For example, in an enterprise scenario where employees should ask the Guru questions but not modify its configuration.
1

Go to Team > Groups tab

Navigate to your Guru’s Team page and click the Groups tab. The End Users group is listed with a Built-in badge and cannot be renamed or deleted.
2

Add members to End Users

Click the Members tab and use the Groups column to assign users to the End Users group.
3

Verify

Sign in as an End User member. The admin sidebar should be empty and navigating to any admin URL (e.g., /guru/{slug}/settings) will redirect to the chat page.
The End Users group is a built-in group. It cannot be renamed or deleted. The Owner always retains full admin access even if added to the End Users group.
End Users can also be assigned to other content groups (e.g., “Engineering”, “Sales”) for data source visibility control. The End Users group only restricts admin panel access; it does not affect which data sources the user can see when asking questions. See Groups & Content Access Control for details.

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Self-Hosted (Enterprise)

Self-hosted deployments have additional user management capabilities accessible from the Settings page.

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Roles

RoleScopePermissions
Super AdminPlatform-wideFull access to all Gurus and settings
Guru AdminPer GuruModify Guru configuration and settings
Guru ViewerPer GuruCan only ask questions

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User Management

User Management
The User Management interface provides:
  • User Management - List of all platform users with their roles
  • Guru User Assignments - Manage which users have access to which Gurus

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Creating a User

Create User
1

Click Create User

Click + Create User in the User Management section.
2

Enter Details

Enter the user’s email address and full name.
3

Password

A random password is auto-generated. The user will be prompted to set their own password on first login.

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Assigning Users to Gurus

Assign User to Guru
1

Click Assign User

Click + Assign User in the Guru User Assignments section.
2

Select User and Guru

Choose the user and the Guru to grant access to.
3

Choose Role

Select Guru Admin (can modify) or Guru Viewer (read-only).

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User Actions

ActionDescription
Reset PasswordGenerate a new random password. User must set their own on next login.
Delete UserPermanently remove the user from the platform.

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Next Steps

Audit Logs

Track user actions and API calls

Analytics

Monitor how users interact with your Guru