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Control who can access and modify your Guru by adding team members and managing their roles.

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Roles Overview

RolePermissions
OwnerFull control - manage settings, data sources, team members, and delete Guru
MemberAccess and modify Guru content and data sources

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Gurubase Cloud

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View Team Members

Team Management
View all team members with their names, emails, and roles (Owner or Member).

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Add a Team Member

Add Team Member
1

Open Team Settings

Go to your Guru’s settings and click the Team tab.
2

Add Member

Click + Add Team Member and enter the email address.
3

Confirm

The user must already have a Gurubase account to be added.

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Self-Hosted (Enterprise)

Self-hosted deployments have additional user management capabilities accessible from the Settings page.

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Roles

RoleScopePermissions
Super AdminPlatform-wideFull access to all Gurus and settings
Guru AdminPer GuruModify Guru configuration and settings
Guru ViewerPer GuruCan only ask questions

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User Management

User Management
The User Management interface provides:
  • User Management - List of all platform users with their roles
  • Guru User Assignments - Manage which users have access to which Gurus

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Creating a User

Create User
1

Click Create User

Click + Create User in the User Management section.
2

Enter Details

Enter the user’s email address and full name.
3

Password

A random password is auto-generated. The user will be prompted to set their own password on first login.

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Assigning Users to Gurus

Assign User to Guru
1

Click Assign User

Click + Assign User in the Guru User Assignments section.
2

Select User and Guru

Choose the user and the Guru to grant access to.
3

Choose Role

Select Guru Admin (can modify) or Guru Viewer (read-only).

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User Actions

ActionDescription
Reset PasswordGenerate a new random password. User must set their own on next login.
Delete UserPermanently remove the user from the platform.

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Next Steps

Audit Logs

Track user actions and API calls

Analytics

Monitor how users interact with your Guru