Overview
Groups let you partition your data sources by user groups so that the same guru returns role-appropriate answers. The same question asked by a sales team member and a support engineer can return different context, drawn only from the sources each user is allowed to see. Groups are distinct from Gurubase RBAC roles. Roles control who can manage a guru; Groups control what content each user can see when they ask a question. There is one special built-in group: End Users. Members of this group can only ask questions and cannot access the admin panel. See Team Management - End Users Group for details. The End Users group can also be used as a regular content group for data source visibility (e.g., assign certain sources as visible only to End Users).Concepts
ContentGroup
A ContentGroup is a named collection of users scoped to a single guru. Group names are unique per guru (two different gurus can both have an “Engineering” group without conflict), and a user can belong to multiple groups inside the same guru.Membership
A Membership links one user to one ContentGroup inside one guru. Memberships are assigned manually by a guru admin from the Team page.Visible To
Every data source has a “Visible to” field. When Visible to is empty, the source is marked “Everyone” and every authenticated user of the guru sees it in their answers. When Visible to lists one or more groups, only users with membership in at least one of those groups can see the source. Everyone and specific groups are mutually exclusive: selecting a group clears Everyone, and selecting Everyone clears any selected groups.Setup
1
Open the Team page
Go to your guru’s Team page and switch to the Groups tab. You must be a
guru admin (or a super admin on self-hosted) to see this tab.
2
Create a group
Click Create Group and enter a name (for example,
Engineering). The name is
unique per guru; you cannot create two groups with the same name inside one guru.3
Assign members
From the Members tab, use the Groups column multi-select to assign each team
member to one or more groups. Users without any group assignment are marked as
Everyone-only and can only see Everyone sources.
4
Set Visible to on a data source
Open a data source’s edit modal (or select multiple sources and use the bulk
Set Visible to action). Pick Everyone or one or more specific groups.
Selecting a group clears Everyone; selecting Everyone clears any previously
selected groups.
5
Verify by asking a question
Sign in as a user who is a member of the group you assigned to the source and ask
a question that only the restricted source can answer. The answer should include
content from that source. Then sign in as a user who is NOT in the group and ask
the same question; the answer must not reference any restricted content.
Worked Example
A company uses a single Gurubase guru to answer questions across its Engineering, Sales, and Support teams. The team admin creates three ContentGroups and assigns each data source to the appropriate group.Groups and Memberships
Data Sources
Shared Question
All four users ask the same question:What do we tell a customer asking about enterprise pricing?
Observed Answers
The same question produces four different answers because the backend resolves each
user’s ContentGroup membership server-side and filters the retrieved chunks before the
LLM assembles the answer.